Monday, March 21, 2011

Top Tips for running a successful Software Asset Management programme

Launching and running a Software Asset Management programme can be a daunting prospect. Follow these top tips to make sure yours is a success.

1) Get buy-in from senior management

Before launching a Software Asset Management programme, make sure you get buy-in from the Board. This shouldn’t be difficult once you’ve explained the benefits that Software Asset Management can bring (such as increased efficiencies, cost savings and compliance) but it is an essential step in creating a successful programme given that it will involve every software user across the organisation.

2) Set your goals

Setting business goals is essential to the success of a Software Asset Management programme. They will help measure your success at various points along the line, keeping you on track and focussed.

3) Break down into phases

Embarking on a Software Asset Management programme can seem like a mountain; difficult to climb and full of impossible obstacles. Breaking down the project into specific phases will help it seem like a less daunting task and give satisfaction to all involved when each phase is completed. This will help you build towards your ultimate end goal.

4) Select appropriate Software Asset Management tools and providers

There are various Software Asset Management tools on the market which can significantly help facilitate and drive your Software Asset Management programme. These tools can make Software Asset Management a much less manual and time-consuming task. For most programmes, there is a need for several tools to be implemented, including asset inventory tools and licence management tools. When choosing a Software Asset Management specialist to help with your programme, ensure that they can provide the correct tools for your business, rather than you trying to fit your needs to their unsuitable tool.

5) On-going Management

After the initial implementation of your Software Asset Management plan, you need to develop an on-going management plan. From its initial purchase to its retirement, every aspect of each piece of software should be managed and recorded as part of a good Software Asset Management programme. You also need to create policies and procedures for effective deployment of software plus training programmes for certain pieces of software to help staff get the most out of their tools.

6) Check the authenticity of new software

Make sure you only buy software from reputable providers and resellers in order to avoid buying counterfeit products.

7) Share your success

Promote your achievements so that the entire company knows about your Software Asset Management successes. Sharing your triumphs with other departments and levels of the organisation will not only ensure you get a pat on the back for all your hard work, but make sure you receive on-going support and confidence